ALUMNI ASSOCIATION BY LAWS
NAME : The name of this organization shall be Indian Academy Alumni Association.
MISSION : The purpose of this organization shall be to promote and support the Institutions of Indian Academy wherever possible; also, to assist in the development and advancement of the college. The organization shall also support the Indian Academy Alumni by providing the following: a)input on future direction of the institutions in areas such as: new program development, alumni services and events to be offered, etc. b)networking opportunities to include alumni events that provide opportunity to meet with employers, industry professionals, etc.
The Association shall have a President, a Vice President, a Secretary and a Treasurer, and such other officers as the Alumni Association shall from time to time determine necessary. All officers shall be members of the Alumni Association. The role and duties of each shall be as follows:
a. Chief Patron : Chairman, Indian Academy Group of Institutions.
b. President : The President will be ex-office President of the Association.
The President shall preside over all meetings of the Alumni Association including the annual general body meeting, shall oversee all operations and functions of the Association and shall perform all the duties commonly incident to the Office of the President and such other duties as the Alumni Association shall designate.
c. Vice President : In the absence or inability of the President the Vice President shall perform all of the duties of the President and when so acting shall have all of the powers of and be subject to all of the restrictions of the President. The Vice President shall have such other powers and perform such other duties as may from time to time be assigned to him or her by the President.
d. Secretary : The Secretary shall keep the records of the Alumni Association and minutes of the Association meetings.
e. Treasurer : The Treasurer, a member of the teaching staff to be appointed by the Chief Patron shall be the custodian of all Alumni funds received from dues and other sources and present a financial report at each regular meeting. The Treasurer shall disburse Alumni funds only under the direction of the Alumni Committee.These disbursements shall be made by cheque and signed by the chairman and President .
f. Alumni Coordinator : Nominated by the Chief Patron.
The terms of office: The terms of office are specified below and shall begin in the month of September and end in the month of August:
- President – Ex-officio.
- Vice President – 2 years, elected at the general body meeting of the Alumni Association; can be re-elected.
- Secretary– 2 years; can be re-elected.
- Treasurer –2 years ; nominated by the Chief Patron; may be renominated.
Eligibility : All graduates passing out of Indian Academy Degree College and post graduates who completes their course from the college shall be eligible for the membership of the Association.
Membership : Life Membership Rs. 500/-
E. Executive Committee : The Executive Committee shall consist of the Officers of the Association, and 11 elected members from the General body . The Executive Committee can also co opt a maximum of four members. It shall be responsible for establishing an agenda for each meeting of the Association, for working with the Secretary to revise the strategic plan and to develop an Annual Plan and Budget for the Association’s programs and activities, and such other duties as the Alumni Association may deem to be appropriate for the tenure of 2 years.
F: Ad hoc Committees : The Alumni Association shall have the power to create such committees with powers and duties as the Alumni Association may prescribe.
STRATEGIC PLAN AND BUDGET : The Executive Committee and the Alumni Coordinator shall jointly prepare a Strategic Plan defining the two-year strategic goals and priorities for the Association. In addition, the Executive Committee and the Alumni Coordinator shall prepare an Annual Plan for alumni programs and activities, and shall jointly develop a budget that allocates appropriate resources to support the Plan. The Strategic Plan and the Annual Plan and Budget shall be reviewed annually and voted upon by the entire Alumni Association and the vote and recommendations of the Alumni Association shall be communicated to the Chairman Indian Academy Group of Institutions.
AMENDMENTS : The Alumni Association shall have the power to make, amend and repeal the By- Laws of the Association at any regular General body meeting of the Association or at any special meeting called for that purpose. Amendments must be approved by two thirds (2/3) of the quorum. Final approval of the amendment shall be obtained from the Chief Patron and the President. However the Chief Patron has the power to veto any amendment which he feels is not conducive for the smooth functioning of the association.
FISCAL YEAR : The Association shall conduct its affairs based on a fiscal Year conforming to that of Indian Academy Group of Institutions , commencing July 1 of each calendar year and ending June 30 of the following calendar year.
EFFECTIVE DATE : These By-Laws shall be effective as of the date below, and shall govern the activities of the Association from that date forth.
The foregoing By-Laws were duly adopted by Indian Academy Alumni Association at the ad hoc committee meeting of said Alumni Association duly called and held on 10th January 2009 at 11am. General body meeting shall be held on the 1st working Saturday of September/ any convenient date.